A radical Reworking of business

front coverI know I refer quite a bit to items I hear on Leo Laport’s Net@Night podcast.  However episode 142 of the show with Sarah Lane guesting for Amber Macarthur was all about business.

They interviewed Jason Fried and David Hansson who created Ruby on Rails and co-authored Getting Real, amongst a range of notable achievements.

In their new book Reworking they attempt to debunk many business clichés, based on ten years of experience of running 37 Signals an internet based business.

They looked back over their first ten years of starting and growing their business to see what lessons they had learned, and how they could present the best of those ideas as succinctly as possible.

I tend to agree with them when they say that so many business books don’t really need to be more than 50 or 60 pages long, as their authors aren’t really saying very much. To generate enough content for 150 or 200 pages takes many years of experience.

Get more sleep
The first idea covered in the interview, Get More Sleep, may sound obvious, but working extreme hours has become something of a obsession especially with workaholics, and especially in the United States. But as they point out, the practical result is that you just end up with people being tired the whole time, and sooner or later it usually leads to burnout. Also, you can’t make up for the loss with an occasional one nights good sleep. You have to be consistent about your sleep. I like their quote, ‘you have to sleep in order to do good work.’

Ignore your competition
The second is about not copying, or even bothering to find out what your competitors are doing.

As they rightly point out, running a business takes a lot of time and you have to prioritise what you are going to spend that time on. Given that fact, they feel you are better off  spending it on your customers and your own products, rather than what other people are doing.

You can’t pay complete attention to your competitors, and your customers, and your products, and your employees, and your vision. You have to make some decisions and prioritise. So David and Jason would rather spend their time making the people who use their products very happy, instead of worrying about customers they don’t have yet, who might be being approached by their competitors.

They quote Henry Ford; ‘The competitors you should be worrying about are the ones that don’t care about you. They are the ones who are focussed on building their own business.’

According to David and Jason there is a business cold war going on, especially in the software industry, where everyone is spending their time trying to get one-up on everyone else. ‘We have to add two more features to counteract the one new feature from our competitor’. There are very few winners in this world where companies try and outspend their competitors, and everyone ends up looking the same.

Business is like software
They feel that businesses should be malleable, as we aren’t building bridges or skyscrapers. A company can change, it can try new things, it can iterate. ‘We try new stuff all the time, some works and some doesn’t. Our business itself has ‘bugs’, and we fix them as we go.’

‘When people think of a business as a monolith that has to have a lot of structure and policies, then they are sort of screwing themselves.’

‘There are few phrases I hate more than ‘this is how we do things around here’’. It is such a wrong and circular argument, but you hear it all the time.

The book has a simple structure with one idea every page or so. ‘The whole point of the book is that it is short, it is a quick read, because… aren’t you supposed to be doing something? These business books that take you a week or two to read, just seem like a waste of time.’

Learning from mistakes is overrated
‘There is a weird obsession, especially in the tech world, where everyone is telling you to fail early and fail often. What is that advice, fail often?’

‘Our take is that there is certainly some thing to be learnt from failure, but you are better off learning lessons from things that work well. Focus on the things that have gone right for you and try and do those things again. If you think that failure is so natural it will happen to you, you will start making really bad business decisions, and not looking at the odds.’

The obsession with growth

‘What is the point of everyone trying to build a billion dollar company? What is wrong with a million dollars? When did a million dollars become a small amount of money? When did running a business that generates $10 million a year become not a good and cool thing to do?’

‘Typically what happens is that people aren’t very happy working at these big big companies, and they are very slow at innovation. They have to acquire innovation by buying the small guys. The small guys are where the innovation and excitement happens.’

‘Why not build a great little company that is doing incredibly well, you can generate millions of dollars a year in profit. Who is going to be ashamed of that? And you can enjoy it, and you can get to sleep. That to me is really what it is all about.’

Entrepreneurs have a bad name
‘That word has so many bad connotations, it means risking everything, including your family, because you have to go all-in, right away. It’s just not true. The way we build our software company was by doing work on the side. You don’t need to throw away all your safety nets on day one and charge after this thing with a everything you have.’

‘In many ways I think the American dream has been perverted. I think before, it was simply financial independence, and somehow it has become this thing where you have to build a billion dollar company. It should get back to the way it was.’

I will leave my favourite quote from their interview to the end. ‘Starting a business does not have to be rocket surgery’. I’m not sure if this was a deliberate play on rocket science and brain surgery but I would like to adopt it as a business start-up slogan.

Confident Communication – speak up and get your message across with clarity, confidence and influence

kathleen sullivanI was fortunate enough to sit in on this workshop yesterday morning and got a lot of useful ideas from it.

The trainer Kathleen Sullivan from KSCoaching was excellent. Especially when you consider that we were all much more conscious of her presentation approach given the nature of the workshop. I was immediately impressed by the way she coped with an initial technical hitch, because I have seen this throw many experienced presenters in the past.
The topic of First Impressions was well-known to most of the audience, but given its importance, was worth spending time on.

According to research you have up to seven seconds (and often much less) to make an initial impression. And if this is ‘wrong’, it can be very hard to recover from. ‘You never get a second chance to make a first impression’.
There are six key elements that go to make up that first impression:

1.    Handshake – Ideally, you don’t want your handshake to be memorable. We all have strong memories of handshakes that are too weak and limp, or too strong and bone crushing. Even more important it is to make eye contact at the same time.
2.    Appearance – Again, we all know of the importance of being clean and tidy, but sometimes you can be over-dressed for your audience. ‘If you stand out from the crowd, ask yourself it it’s for the right reasons.’
3.    Eye contact – Establish good eye contact, but don’t stare or blink unnaturally.
4.    Posture – You posture will have an impact on your audience and yourself. An open relaxed posture makes you feel more confident and will inspire confidence in those you are talking to. Your shoulders should be dropped, not hunched, your back should be upright, but not ramrod straight, your feet should be firmly planted on the ground, no crossing of legs or leaning on tables or walls for support. Your hands can rest on the table, in your lap or by your side, not hidden from view (indicates hiding something from your audience).
5.    Facial expressions – A gentle smile with both your mouth and eyes is good. A fixed grin (à la Miss World competitions of old) is false, and pursing or biting of lips is worse.
6.    Body language – To indicate fear, insecurity and defensiveness do the following; clutch your thumbs, sit on your hands, fold your arms and lock your fingers together. ‘A confident speaker has open, relaxed hands that move in line with what they are saying and have nothing to hide.’

The tricky bit is getting all of these right when you are in a stressful situation, such as a job interview or presenting to a potential hostile audience.

The key objective is to build rapport as quickly as possible.
Here are some additional suggestions taken from my notes:
1.    Shake hands with everyone you can, and when you do, say something positive and upbeat like, ‘lovely to meet you’.
2.    Aim to create positive energy in the relationship, not negativity. Don’t be an ‘energy vampire’.
3.    Be authentic, open and positive. Speak with passion and say what you mean. Your audience will smell out fakery every time.
4.    Be interesting without being overly controversial or opinionated.
5.    Listen twice as much as you speak. Practice being silent. It makes you seem more intelligent too.
6.    Acknowledge and validate their thoughts, ideas and feelings. Repeat their language back to them (mirroring).
7.    Using matching and mirroring of body positions to aid rapport. A 30 to 50 second delay is ‘natural’.
8.    Manage interruptions when you are presenting by acknowledging the speaker and repeating their comment to the rest of the audience. Once validated the interrupter is likely to feel satisfied and be quiet. Finally, sweep away the interruption with a wave of your arm and move on.
9.    Shake hands to signify the end the meeting.
10.    Leave a room with your face. In other words, make sure as you walk out of a meeting you turn and say your final goodbye so they see your face last, rather than the back of your head.

Anthony Lau and his Cyclehoop success story

Cyclehoop October 2009It was great to read about Anthony Lau in this weeks Evening Standard, with the news that Camden Council are about to install his invention.

Anthony is one of the growing number of Business & IP Centre Success Stories, although we are always looking out for more.

A Revolution in Bicycle Parking

Cycling has an important role to play in making our cities more sustainable. As more and more people take up cycling, cities struggle to provide sufficient cycle parking.

The Cyclehoop is an award-winning design that converts existing street furniture into secure bicycle parking. This innovative product won the Reinventing the Bike Shed international design competition and has been installed by local authorities across the United Kingdom.

It is a quick and cost effective solution helping local councils solve the problems of bicycle theft and the lack of on-street cycle parking.

Cycling has an important role to play in making our cities more sustainable. As more and more people take up cycling, cities struggle to provide sufficient cycle parking.

The Cyclehoop is an award-winning design that converts existing street furniture into secure bicycle parking. This innovative product won the Reinventing the Bike Shed international design competition and has been installed by local authorities across the United Kingdom.

It is a quick and cost effective solution helping local councils solve the problems of bicycle theft and the lack of on-street cycle parking.

Are you ready to publish your book?

They say everyone has at least one book inside of them, although I have yet to find mine. However, I have now seen quite a few clients who are ready and waiting to find a publisher for their manuscript or idea. Now we have a course tailored just for them, and you, if you are burning to get yours out into the wide world (and of course a copy for the British Library under legal deposit).

*  Have you thought about writing a book but didn’t know where to start?
* Have you got lots of ideas and don’t know which one to choose?
* Are you concerned about writing something that may not get published?

Get Published Today!
Get these and many more questions answered at an information packed half-day course on Wednesday 14th April from 10:00am –  13:00 with registration from 9:30 at the Business and IP Centre, British Library.

Veteran book coach Mindy Gibbins-Klein (best known as founder of The Book Midwife®) will be guiding you through every step of the process of planning, writing and publishing a successful book. Her clients have written and published over 300 books and most of them have completed the writing in just 90 days!

* Learn how to choose the best topic, title, publishing solution and market for your book
* Understand what your true message is
* Avoid the mistakes most first-time authors make
* End up with the best possible book in the shortest possible time
* Engage with your target market so they respond to you
* Know when the editing is finished and the book is ready
* Understand how the publishing industry works and use that to your advantage
* Get help from unlikely sources to promote your book
* Make your book ‘work’ for you and earn you income and higher fees
* Get the media attention you want and deserve
* Catapult your book to the top of the bestseller lists…and much more

How to write & publish your book in 5 easy steps

Sorting out my digital music mess with Pollux

I have been thoroughly addicted to digital music for several years now. In fact it is all too easy to forget just how revolutionary the iPod and its successors have been. Who would have thought, even ten years ago, that many of us would be walking around with our entire music collection at our fingertips?

However, even iTunes, Windows Media Player and other music software have their failings. In particular they are not good at recognising individual music tracks in terms of artist and album source. I have wasted many hours in the past manually inputting their details onto my computer so I can find the right track amongst my 5,000 songs.

Needless to say it was only a matter of time before an ingenious young whippersnapper of a programmer solved this annoyance. In this instance it was three undergraduate students from Berkeley, Santa Cruz and Karnataka (Chetan Surpur, Second year undergrad at U.C. Berkeley, California. Shashwat Kandadai, Second year undergrad at U.C. Santa Cruz, California. Manoj Mardithaya, Third year undergrad at National Institute of Technology Karnataka, India.)

Together they have created Pollux, which was initially discovered by net@night with Amber and Leo. The first version was Mac only, but just last week I downloaded the Windows version. I went straight for the full version at $10 for a year, instead of the free trial. It took my computer around 24 hours to work its way through my entire music collection. But, now I have a full set of tagged songs, with album art to go with them, and I am very grateful to Chetan, Shashwat and Manoj.

Amendment: I just discovered on my way home this evening that this service also downloads the lyrics of songs. Finally I can read what my current favourite artist Regina Spektor is singing about; ‘I have dreams of orca whales and owls, But I wake up in fear‘. Even if I don’t understand what she means.

Never worry about organizing your music library again
Completely automatic and easy to use
Tags name, artist, album, album art, genre, year, and lyrics
Analyses the track’s unique fingerprint, so it can never be wrong
No existing track information necessary
Automatically corrects each track’s information as it is added to iTunes

http://polluxapp.com/images/starbackground.jpg

Pollux (star) – Wikipedia, the free encyclopedia
Pollux
(β Gem / β Geminorum / Beta Geminorum) is an orange giant star approximately 34 light-years from the Earth

Checkatrade to boost your business

http://www.room-maker.co.uk/images/checkatradeRosset.gifI recently required the services of a local locksmith, as I was finding it increasingly difficult to unlock my back door.

My monthly Balcombe Parish Magazine contains a regular set of advertisements covering a range of local services, and included one from Lucy Locksmith.

After making an appointment, Lucy duly turned up on time, and provided an excellent friendly and professional service.

On departing she asked if I would be willing to put feedback on to the Checkatrade website. Although I was aware of the service from a few years previously, I had not used it to find local businesses. Lucy explained that due to positive customers feedback, she had managed to get to the top of the recommendations list. This had resulted in an increase in customer calls. 130 of her customers had given feedback with an average score of 9.9 out of 10, and  100% recommend her.

So don’t take my word for it, but if you are providing a local service where quality of services is your competitive advantage (and when wouldn’t you want that to be case?), I suggest you check out the site soon.

Lucy Locksmith Feedback Scores

Check a trade to boost you business.

I recently required the services of a local locksmith, as I was finding it increasingly difficult to unlock my back door.

My monthly Balcombe Parish Magazine contains a regular set of advertisements covering a range of local services, and included one from Lucy Locksmith.

After making an appointment Lucy (and her assistant?) duly turned up and provided an excellent friendly and professional service.

On departing she asked if I would be willing to put a comment??? on to the Check a??? website. Although I was aware of the service from a few years previously, I had not used it to find services. Lucy explained that due to happy customers, she had managed to get to the top of the recommendations list. This had resulted in an increase in customer calls.

So don’t take my word for it, but if you are providing a local service where quality is your competitive advantage (and when wouldn’t you want that to be case?), I suggest you check out the site soon.

Will Chat Roulette change the fabric of our society?

http://15.media.tumblr.com/tumblr_kvl09sHCrn1qz6ahpo1_400.pngI was rather surprised to see the latest Social media craze featured in a report on BBC’s Newsnight programme last night.

I have been aware of Chatroulette for a few weeks now since my teenage son discovered it from friends, and became temporarily addicted.

The premise is remarkably simple, and relies on most modern computers having a webcam attached. You simply visit the very basic website (apparently built by Andrey Ternovskiy a Russian teenager) and start browsing. A live image of you will appear on the screen and below will be a random stranger who is currently on the site. Alongside is a text box for real-time chat, or you can use a microphone to speak to your ‘new friend’.

Needless to say the anonymous nature of the system attracts all kind of weird and wonderful characters, with a preponderance for men who like to surf (the web) naked. Some like to shock, with one notorious Chat Rouletter appearing to have hung himself in the corner of his bedroom. In these cases the single button that drives the system comes into play. It has the word ‘next’ on it. You press to get away from you current ‘partner’, but without knowing who will be next in line.

Not surprisingly the service seems to appeal to a large number of American teenage boys in search of females. Not surprisingly women are in a minority, and so in great demand.

However, according to my son it is possible to meet interesting and intelligent people from across the world. I was surprised by how often he came across people logged in from China. Perhaps the authorities are not aware of the system, so have yet to block access. Even Webwasher used at my workplace has yet to put a block on the site.

Newsnight attempted to justify the story on the basis that it was just the latest evidence in how Social Media activities such as Facebook and Twitter are breaking down social barriers and conventional restrictions on behaviour. However, I have my doubts, and wonder if just provided Jeremy Paxman the opportunity to say ‘masturbation’ live on air.

Addition 11 March 2010:

This weeks net@night with Amber and Leo spends quite a bit of time talking about the Chat Roulette phenomenon. In particular they talk about the shame of being ‘nexted’, when no one wants to talk to you online, and clicks the next button on the screen. They also referred to a video by Casey Neistat, a New York based artist and filmmaker. He has created an entertaining short film that explores the intricacies of Chat Roulette.

Climbing the Google rankings with Lucidica

Lucidica_logoTonight over 100 aspiring entrepreneurs were treated to a virtuoso performance from Thomas Jeffs the founder and Chief Technology Officer of our partner Lucidica. I had attended his workshop on What is a CRM, and when are they best used by small business? In November and had been impressed.

The topic was how to climb up the Google page-rankings and was based on the story of how, within three months, Thomas moved Lucidica from page 47, to page 1 on a Google search for IT support London.

Although Thomas could have talked for hours on the topic (and in fact runs a four hour workshop on this very topic in the Business & IP Centre), he compressed his information into seven SEO (search engine optimisation) tips.

1. Get your business onto Google Maps – as it could get to straight onto page one.

2. Get techie (technical in IT speak) – understand the role of anchor text and meta tags. If it is too tricky, find someone who can do it for you.

3. Get links coming into your website – the higher quality the links which point to you, the higher up Google you will go.

4. Get socialising – LinkedIn is the best for most business to business, but Facebook might be more relevant for your business. Use as many social media platforms as you can maintain within reason.

5. Get commenting – instead of just spreading you name about on other websites and forums, think about what you can give that is of value to others. It’s a bit like Karma. If you give away good information people will talk about you in positive terms and link to you.

6. Get feedback and make it link – find out what forums and online spaces your customers hang out in and make your presence felt.

7.a. Get randomising – this one really surprised me. You have to make sure the references to your business are as varied as possible. If you follow the traditional marketing route of always using the same strapline when referring to your business, there is chance Google will think you are trying to cheat their indexing software, and send your pages results into oblivion.

7.b. Get listed – there a lots of great directories in the UK where your listing will boost your Google ranking. Thomas recommended Touch London at £150 a year. However, he warned there are a few dodgy listing sites who will take you way down on Google if you make the mistake of listing on them.

All in all it was a great evening, with an unlimited supply of excellent questions from the audience These were all met with even more impressive answers from Thomas.

Lucidica’s next workshop with us, is Designing, developing and maintaining an effective website next Tuesday, and there are still a few places left.

What is a CRM, and when are they best used by small business?

Her Majesty’s Revenue & Customs – Supporting Small Businesses

On Tuesday I was invited to an HMRC partner conference and networking event at 100 Whitehall. The meeting actually took place in the Churchill room so was redolent of history.

The objective of the afternoon was to see how HMRC can work with partners to improve support for their SME (Small and Medium Sized Enterprises) customers.

The obvious question was why would they take this approach, and they were impressively frank and honest with their answers. It starts with their vision; “our customers will feel that the tax system is simple for them and even handed’.

Our Way
–    We will understand our customers and their needs
–    We will make it easy for customers to get things right
–    We are passionate in helping those who need it

I love the way they refer to tax payers as customers, and am amazed that they put in writing that they are passionate about helping them. This is not the kind of language one expects from a civil service department, and especially not the tax office. I suppose the real test is whether their customers see it the same way.

SME’s are a key customer group for HMRC. There are 4.8 million SME’ in the UK and they account for over 99% of all businesses in the country. They make up  over 50% of business turnover and employ some 14 million people. They collect or contribute over 40% of tax receipts.

The bottom line is that £6bn is lost from the Exchequer each year because of failure to take proper care in record-keeping. SME’s make up the bulk of that ‘tax gap’, but are often scared of, or unwilling to contact HMRC directly to address tax problems.  Whereas they are much more willing to talk to others such as the partners invited to the meeting. These ranged from business advisors, to professional bodies (such as the Federation of Master Builders), to accountants and even trade retailers such as Screwfix.

Stephen Banyard, HMRC’s Director of the Business Support Unit gave some fascinating information on the scale of their challenge:
– For instance £1.6 billion pounds of tax income is lost due to mistakes made by business.
– This despite the fact that HMRC receive 10 million phone calls a year from their customers.
– Seventy percent of companies use a tax agent to avoid dealing with the forms themselves.
The Tax deferral scheme introduced to help businesses make it through the recession has helped more than 242,000 companies, totalling nearly £4.23 billion.
– All tax related information will be moved onto the Business Link website,  but will allow content to be mashed-up on partners websites.

The key problem that HMRC face is the lack of record keeping from tax payers. To help address this they have partnered with Staples officer supplier. They have  produced jointly branded marketing materials which are displayed in Staples stores and on their website.

They are even sponsoring a Channel Five TV show starting on 10 March this year. The Business Inspector will be a troubleshooting series aiming to transform failing small companies, with the intention of to encourage good-record keeping.

Keeping records (pdf 57KB) Brings together the main record keeing guidance for easy reference by our customers and provides opportunity to mention the new penalties that maybe applicable.

Self-employed and partnerships

Form or record
A record of all sales and takings, including cash receipts. For example • till rolls • sales invoices • bank statements • paying-in slips • accounting records.
A record of all purchases and expenses, including cash purchases. For example: • receipts • purchase invoices • bank and credit card statements • cheque book stubs • accounting records.

Why
Allows you to quickly see what you are owed and accurately work out your total income. Allows you to quickly see what you have spent, how much you owe and what you can claim for tax purposes.

Further information
Self-employed: go to www.hmrc.gov.uk/sa/ rec-keep-self-emp.htm Partnerships: go to www.hmrc.gov.uk/sa/ rec-keep-part-partners.htm Phone Self Assessment Helpline 0845 900 0444

Business & IP Centre supports economic growth

Last week I attended our annual Partner Reception and enjoyed catching up with Goretti Considine from City Business Library, Mark Sheahan our inventor in residence, and many others from the over 150 attending.

This year we also announced the publication of an evaluation report showing how we have supported economic growth in London over the last few years. The report was conducted by economics firm Adroit Economics Ltd and included how many jobs and new businesses The Business & IP Centre has helped create, as well as highlighting some of its success stories.

In summary the report shows that:

  • We have created 829 new businesses for London and sustained 632 businesses
  • We have created 786 new jobs, or 1,615 including the new business owners
  • These businesses have increase their turnover by £32m in the past two years
  • For every £1 invested by the LDA and British Library, we have gained an average turnover increase of £4.61
  • We have generated a Net Present Value of £11.3m to the public purse

The report also shows how much entrepreneurs value our services:

  • 98% would recommend the Centre to others
  • 97% will continue to use the Centre
  • 89% achieved success with the Centre’s help